Payroll Administrator/Purchase Ledger

Payroll Administrator/Purchase Ledger

  • Location


  • Sector:

    Finance Clerical

  • Job type:


  • Salary:


  • Contact:

    Matthew Spicer

  • Contact email:


  • Job ref:


  • Published:

    about 1 year ago

  • Expiry date:


Payroll Administrator & Purchase Ledger - Derby

We seeking a Payroll Administrator/Purchase Ledger in Derby for a leading organisation in the region.

Main Purpose/Goal:

To provide general administration support to the Payroll function within the company's busy Accounts Department. To support the Payroll Manager to deliver a high-level payroll service to their workers and to their resource offices. To assist in the day to day payroll administration of 100 PAYE, 250 Self Employed and 750 externally workers on the payroll. To have a high commitment to data quality and accuracy, to ensure workers are paid the correct amount and in line with payroll legislation. To support the accounts team with invoicing and other accounts related duties during busy times.

Specific Duties

Support the processing of the weekly PAYE payroll for 100 employees and monthly PAYE for 50 employees using Sage 50 payroll.

Have responsibility for ensuring self-employed workers meet legislative requirements, collate PAYE numbers, certificates authorising work and invoices for payment. Update databases to ensure self-employed worker compliance.

Prepare payments for self-employed workers on a weekly basis.

Distribute and gather weekly timesheets from ISS branch resource departments. Liaise with the Resourcing Team to ensure any potential changes to hours/rates are captured.

Help to collate branch payroll information, review and check data ensuring accurate hours rates and totals are entered. Liaise with the branch to resolve any queries.

Distribute completed payroll information to the umbrella company within set deadlines. Liaise with the umbrella payroll company to resolve any queries, set up new employees or gather relevant information

Monitor holidays taken.

Maintain existing databases of information. Ensure that updates are entered regularly to provide a current picture at all times.

Respond to requests for information or wage queries. Provide accurate information formatted to the required standards and in a timely manner.

When required, provide support to the Accounts team to generate accurate invoices: confirming rates, invoice date, order requirements and final charges.

When required, assist in ensuring that invoices are sent to the client on a weekly basis, that they are accompanied by the correct paperwork and sent to the correct address.

Assist in project work: provide administrative support, data analysis and investigation of issues.

Carry out general administrative duties including; filing, photocopying, faxing, answering telephone calls and mailing.

Carry out any other duties that may be reasonably requested.

Experience Required:

Currently working as or experience of supporting a payroll department.

Experienced administrator - Has experience managing a high volume of administration with commitment to accuracy.

MS Excel - Skilled user with knowledge of using formulae and managing large volumes of data

MS Outlook - Skilled user with strong knowledge and professional email manner.

Experience/Qualifications Preferred, but not Essential:

Experienced and current user of Sage 50 payroll

Experience using an umbrella payroll company.

Confidence of working with high volume, complex payroll methodologies

Working within a timesheet driven environment with variable hours and rates of pay.

AAT/bookkeeping qualification.

Personal Qualities:

Customer focused - Keen to provide good customer service.

Confidence - Shows a professional manner. Can work well under pressure in a fast-paced environment.

Able to converse with members of staff at all levels - Comfortable dealing with all levels of staff from Track Worker to Director level.

Problem solver - Uses own initiative to solve queries, takes problems to a satisfactory conclusion in a timely manner, assumes responsibility and acts on own initiative.

Meticulous attention to detail. - Excellent data entry and data management skills. Able to work accurately in a busy and demanding environment.

Personal Development - Provide input into developing new processes and ways of working. Take responsibility for self-development, accept new challenges with enthusiasm and seek opportunity for personal growth.

Jobs you may have applied for include; Payroll Clerk, Payroll Assistant, Payroll Officer, Purchase Ledger Clerk, Purchase Ledger Assistant, Accounts Payable Clerk and Ledger Clerk

Cherry Professional are recruiting this role on behalf of the Client.