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Purchase Ledger

Purchase Ledger is a fantastic way to start your career within accounts. This is an entry level role that will give you the experience needed to progress into a more senior level finance role whether that be a Senior Purchase Ledger/Team Leader or taking your first step into a junior all round accounts positions. Purchase Ledger is a great first step towards a fantastic career in Accounts/Finance.

If you enjoy keeping track of your own finances and how much money you spend/don’t spend, then why not turn this into a career?

What makes a good Purchase Ledger Clerk?

It is the responsibility of the Purchase Ledger to keep a record of all Purchase transactions made by the origination, monitor the amount of money going out of the business account and what that money was spent on therefore, a keen eye for detail is crucial in this position.

A good Purchase ledger will be highly organised and able to work quickly, this is a very busy role and there will be a high volume of work to get through each day varying dependant on the size of the organisation which will often be reflected in the size of the team. The administrative duties involved in the role of Purchase Ledger will make your organisational skills highly sort after.

Being a good communicator is also vital, dealing with unhappy clients is often a regular part of this role and therefore a Purchase Ledger must able to resolve those issues quickly/efficiently ensuring payments are completed.

Other Key Duties of a Purchase Ledger Clerk: 

  • Entering supplier invoices onto the system and matching to the correct accounts
  • Raising any queries
  • Cash flow remittances
  • Dealing with suppliers over the phone and by email ensuring payments are completed on time
  • Resolving and issues with late payments or incorrect invoices
  • Keeping purchase records up to date at all times
  • Preparation of weekly payment runs
  • Liaising with different departments to ensure correct payments are made
  • Processing staff expenses
  • Processing regular payment runs
  • Filing

A Purchase ledger will need to be computer literate and often employers are looking for candidates that are proficient with Microsoft Excel, it isn’t always required but we would advise brushing up on your Excel knowledge in order to be more marketable and will aide in the progression of your financial career. There are some excellent online courses, here is one of our favourites.

After a couple of years of experience working in a Ledger role one, the natural route of progression would be to move into a Finance Assistant / Accounts Assistant position and with that in mind we would recommend thinking about ways to promote your progression with professional accounting qualifications and a great starting point is to look at enrolling on an AAT course. Employers will look for this qualification as it will show a greater understanding and capability within all round accounts.

There are many ways to study for your AAT alongside your current day to day schedule, take a look at their website.

A Purchase Ledger’s average annual salary in the East Midlands - £17-19k however this may vary depending on the organisation.